An organized group of activities is called Management, which is One of the most essential aspect within the economic life of the humans. In the modern social organization, management is considered as an essential institution. When efforts of human are carry out cooperatively to satisfy the needs through productive activities, professional or occupation is either one or other form of fundamental of managements. Management regulates the activities of productivity of every individual through coordinated use of materials and resources.
Functions of Management
It is necessary to understand the functions of management in order to manage any task, activity or function in the organization. The functions of Management are:
Key for any organization to advancing towards welfare, satisfy the needs of the individuals, fulfil the requirements, productivity with profitability we need to implement functions if management.
However, Henri Foyal (French mining engineer) proposed five functions of management and replaced directing and staffing with commanding, they are:
With the passage of time and presently, these functions of management further narrowed down into four by adding leading and removing commanding and coordinating, which are:
A clear communication has a vital role to play for these each functions of management to implement it perfectly or for continues improvement. The beginning of these exercising is to identify the end-goal.
For example, a company has decided ultimate goal which could be improvement the sales, improvement team culture, or generating new leads etc. Implementation of the functions of management eventually play the essential role for competitive and functional team to achieve those goals of the company.
Four Functions of Management
Without strategy, alone planning is not enough. When the company is implementing these functions, there shall be a solid strategy so in case of ideas go wrong, the company shall have a fallback. For this purpose, management may use FIOA model:
- Facts – create a list of the major problems need to be solved.
- Issues – internal or external, everyone shall be encouraged to dot down the issues they might have.
- Options – look everywhere, inside or outside of the company, for different options.
- Action – create SMART action plan. i.e. Specific, Measurable, Achievable, Realistic, Timely.
The most important step is to carefully identify what the responsibilities are, the level of priorities, and the deadline (realistic) to meet company’s goals. The tools shall be used is brainstorming with key people of the different department of the company and have proper discussion on what needs to be done. Somethings need to make adjustments among the current role in teams or it could be reallocation of tasks.
However, whatever adjustments are needed to be carryout, it is again very crucial for management to identify the prospective impact of the transition on everyone connected to that adjustment. This process shall be planned ahead. There shall be personnel re-training requirements for those who are setting with new roles, new process, or affected in anyhow.
For some employees or members of management, organizing is as simple as to delegate responsibilities to relevant or concern employee within the team but this is not the case. In response to existing and upcoming challenges, it compasses reorganizing processes. It is company’s clearly written plan which indicates if there is any need for restructuring in internal processes or alteration in the role of any job. It includes marginally adjustments in:
- Timeline – for activities
- Resources – to carry out tasks
- Designation – tasks and responsibilities to the key people
- Organizational structure – chain of communication
- Team members – responsibilities, duties, relationship
This is the very highlighted part in the functions of management in any company. Leaders not only motivate team members in achieving the goals of the business but also inspires to enhance their skills and professional abilities to perform assigned tasks. This is the essential responsibility of the leader throughout the process to project strong sense of leadership and direction in the best interest of the company’ values and objectives. For example, if the company values every employee being heard so, it is the responsibility of the leader to open himself to hear the ideas from others regardless of their roles.
On the other hand, give employees or team members the free will to create wise decisions because directing to them is not limited to being followed at all the time.
It determines either actions are followed according to plan or not. It is again the responsibility of the leaders or management to must have check on the performances of the team members. Controlling may begin with asking these simple questions:
- Are KPIs of the company met?
- Does every employee provide quality work?
- Is every member of the team is carrying out tasks efficiently?
- Is there any need to change or make an adjustment in the current process?
It would make pitfalls easier to identify by asking these questions with yes-or-no answers in starting. By this, time would be saved and leader can allot more time to find ways how to solve these issues.
- Establish standards – to measure performance and / or work quality
- Measure – actual performance with company’s KPIs
- Comparison – performance with company’s standards
- Corrective – taking actions when necessary
Peter Ducker says “No institution can possibly survive if it needs geniuses or supermen to manage it. It must be organized in such a way as to be able to get along under a leadership composed of average human beings.” Remember, management cannot have effective control without measurement. These are controls which need to be results and output focused.
Implementing functions of management is not an easy job. However, commitment and dedication to the goals, values and objectives of the company results in high- performance of the team and management, whatever the difficulty it may occur.
Hence, a true leader alongside the team works as a mentor and a coach to dedicate to achieve a common goal of the organization to success. It is team not a one person by which a company is manned.